CHANGE OF DATE NOTICE – OTAGO VOLLEYBALL AGM
Please note that due to unforeseen circumstances, the Volleyball Otago Annual General Meeting (AGM), originally scheduled for Tuesday, 13 May, has been rescheduled to Thursday, 29 May at 6:00 PM. The meeting will now be held online.
Agenda Items and Nominations – Constitution Reference: Section 21
In accordance with Section 21 of the Volleyball Otago Constitution:
"Not less than ten (10) days before the date set for the Annual or Special General Meeting, agenda items (including any proposed alterations to this constitution) and nominations under Rule 13 must be received at the regional office from Member organisations, members and the Board."
All items of business, including constitutional changes and nominations, must be submitted by 5:00 PM on Thursday, 22 May.
Late submissions will not be accepted, and no items will be accepted from the floor during the meeting.
Board Appointments – Constitution Reference: Section 12.2
As stated in Section 12.2(a) of the Constitution:
"Up to three (3) Board members may be appointed by a Board appointments panel."
The Board Appointments Panel has convened and completed its process. Appointed positions have been filled, and no elected Board positions are currently vacant. Therefore, no nominations are being sought for elected positions at this AGM.
AGM Agenda Distribution – Constitution Reference: Section 22.2
According to Section 22.2 of the Constitution:
"An agenda containing business to be discussed at an Annual General Meeting shall be forwarded to all member organisations and members, and advertised through social media or email, by no later than seven (7) days before the date of the meeting. Any additional items of business not listed on the agenda may only be discussed by majority agreement of those entitled to vote at the meeting."
The AGM agenda will be circulated following the 22 May submission deadline.
Thank you for your understanding and continued support of Volleyball Otago.
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